Managed Print Services

The Challenge: Most organizations find they underestimate their total print costs and needs by as much as 50%. In fact, according to the Gartner Group, organizations will spend 1-3% of their total annual revenue on document output. Most of this volume is from laser printer output, and many organizations do not have measurable controls on this significant cost.

The Solution: We understand that by managing those print requirements appropriately, organizations can save as much as 30% on their total in house printing costs. The key is “right-sizing” your printer fleet. Developing a total print management strategy can increase your productivity and efficiency while lowering your total cost of operation.

Through our Remote Print Management program, we can conduct an analysis of your current printing requirements and provide you with improvement in the way you handle your printing. With one low, per-print price, we can provide total print management for all the devices on your network – from toner and parts to maintenance and cleaning.

We help increase productivity and decrease costs in three main areas:

Standardization As organizations grow, it is not uncommon for new devices to be brought into service without old devices being taken out of service. In a mixed environment of old and new devices, the management of each of those devices can be very different. By standardizing device platforms, management of your printing equipment can be made much simpler. Moreover, end users will not need to learn how to operate multiple hardware types and can focus on their day-to-day tasks instead of wondering how to print their documents.

Consolidation Employees like the personal convenience of desktop printers. Oftentimes that personal convenience is at the expense of the organization’s bottom line. Usually, the smaller the rated print volume on a particular device, the more expensive that device is. Small, personal printers can cost as much as four or five times that of departmental printing devices. By reducing the number of personal, desktop printers, not only will you save the need to manage so many different devices, but often the consolidation of the print volume can realize significant cost savings in toner, parts, and maintenance costs.

Location Departmental printing devices are less expensive to operate than small, desktop printers. By positioning appropriately-sized workgroup printers and multifunction systems throughout your organization, you can increase efficiency as well as reduce overall cost.

The Benefit Availe’s Remote Print Management program gives you control over your laser printing costs. For one low cost per page we will provide all of the supplies and service for your printer fleet. Regardless of the manufacturer of the printer you own, through our method of printer service, you will reduce downtime for your network devices, ensure that your employees will have the right printing device available at the right time, receive proactive printer failure notices, and receive detailed reports on all devices and users – all while reducing your overall costs.