Electronic Forms

Most business information is contained on forms.  Businesses needlessly spend billions of dollars a year on pre-printed forms.  Regrettably, many of these forms end up in landfill sites because they have become obsolete.

A Better Way:  Forms As You Need Them Electronic forms technology not only allows you the possibility of moving paper based forms to an electronic workflow, but it can offer advantages such as replacing pre-printed forms, conducting highly personalized one-to-one marketing, marketing to your existing customers on the documents they already receive from you, and distributing your customer data where you need it and when you need it.

Replace pre-printed forms If you are using pre-printed forms, you are likely spending a lot of money to maintain those forms. In some cases, a single pre-printed form can cost as much as 15 cents per part. That means that a three part form can cost as much as 45 cents. By printing your variable form content at the same time as the form on your low cost multifunction device, you can significantly reduce your costs in producing invoices, statements, delivery documents, and other forms.

One-to-one marketing From your accounting system or customer relationship management system, you have a vast amount of data at your disposal about your customers. You have the ability to see your customers’ buying habits as well as their buying history. Using variable data printing technology and your multifunction system, you can create compelling one-to-one marketing materials that are highly personalized for you customers’ individual buying habits.

Invoice Marketing The easiest person to sell to is someone who has already purchased from you. By redesigning your invoices to create space into which an advertisement can fit, you can show your customers current specials, encouraging them to spend more money with you. The advertisement can be as simple as a generic ad that every customer sees, or it can be personalized based on certain data from the account such as the current status or amount of the purchases from the last year.

Direct output to multiple locations Your data needs to be available across multiple locations. Some of your customers may want their invoices mailed, faxed, or emailed. You may have a need to print a copy for yourself at the same time. Perhaps you have an electronic document management system where you store an image of all your documentation. With eForm technology, you can automatically distribute documents to multiple locations, including your EDMS.